Too many receipts and no time to sort them? Snap a photo and get tax-ready books

It's YCL's own bookkeeping service. You drop in your paperwork, the system and our team handle the reading, matching and categorizing, and a CPA reviews every month. It's built for people who hate bookkeeping and don't want a scramble at year end.

The clients we hear from most:

• Restaurants: food and beverage supplier invoices, tableware and to-go supplies, rent, utilities, equipment repairs, plus card processor and delivery platform settlement reports.
• Nail salons, spas and hair salons: polish, skincare, color and hair care product orders, towels and disposables, equipment and build-out, rent and utilities, and payments to technicians.
• Contractors: lumber yard and hardware store receipts, tools and equipment, vehicle costs, and payments to subcontractors.
• Online sellers: marketplace settlement reports, inventory invoices, shipping and packaging.
• Freelancers and side gigs: 1099 income plus costs like a computer, software and a phone.
• Landlords: one property or several, with mortgage, property tax, insurance, HOA, repairs and monthly statements from a property manager.

The problem is always the same. Receipts are in a drawer or a shoebox, statements are buried in email, personal and business spending share one card, and several rentals run through one account so nobody can tell which property made money.

Every document goes through five steps: it's read, matched to the bank, categorized, checked by a person where needed and signed off by a CPA. At year end it rolls up into your tax package.

Steps from top to bottom.

Step	What happens	Details
1. Drop it in	Snap or upload receipts, invoices, bills and statements	Import bank and credit card CSVs
2. AI reads it	Vendor, date, amount, line items	Suggests a category
3. Bank match	Each document is matched to a bank transaction	Spending with no document goes on a separate list
4. Sorted by tax form line	Business activity to Schedule C	Rentals to Schedule E, each property separate
5. Human review and questions	A bookkeeper checks anything uncertain	Asks you a quick question when needed
6. CPA monthly sign-off	A plain-English note, then the month is locked	At year end it all rolls up into the tax package

A few things worth knowing:

• Uploads are stored first, not read right away. Once your documents are in and we confirm the engagement, our team processes them in batches.
• Nothing uncertain is booked automatically. If the system isn't confident, or a document doesn't match a bank transaction, a bookkeeper reviews it.
• Questions come straight to you. If a transaction's purpose isn't clear, the system or a bookkeeper asks, and you answer in a sentence from your phone.
• Payments to individuals are flagged, so you know you may need to issue a 1099 (see our Form 1099-NEC guide).

Two things: your bank and credit card activity, and your everyday documents. The bank activity is the skeleton, and the documents show what each payment was for.

• Bank and credit card activity: export a CSV from online banking and upload it. Duplicate transactions are removed automatically. If you only have PDF statements, send those and our team handles them. There's no direct bank connection right now, so you export and upload.
• Everyday documents: receipts, invoices, utility bills, property manager statements, a handwritten rent log, phone screenshots and PDFs all work. Snap a photo or upload the file. Duplicate files are dropped automatically.
• How you send them: you get your own private link and set a PIN the first time. After that, open it in your phone's browser and upload. There's no app to download, and you can add the link to your home screen. Files we send you are downloaded from the same place.
• Checklist: we give you a list based on your industry and situation, so you know what to send each month.

Each property gets its own set of books, with income, expenses and net tracked separately. Schedule E reports each property in its own column, so separate books carry straight into the return.

Rental transactions are sorted under the rental rules (see our Schedule E guide):

• Only mortgage interest is deductible, not principal. Interest goes to its Schedule E line. Principal isn't an expense.
• Repairs and improvements are kept apart. Repairs such as fixing a leak or patching and painting are deducted in the year paid. Improvements such as a new roof or a full remodel are listed separately so they can be capitalized and depreciated at tax time. The building portion of a residential rental is depreciated over 27.5 years, and land isn't depreciated.
• Small items up to $2,500. An invoice or item of $2,500 or less can be expensed in the year you buy it if you elect to, with a statement attached to the return. We flag those invoices separately so the call is easy at tax time.

After each month is organized, a CPA reviews it, signs off and writes a short plain-English note. A signed-off month is locked and can only be changed if the CPA reopens it. At year end the signed-off months roll up into your tax package.

Every month from January through December runs the four steps in the first table, top to bottom; the second table shows month status and the year-end result.

① Each month's four steps (12 months, January through December, the same every month)

Step	What happens
1	Upload documents and bank activity
2	Read and categorize
3	Questions and human review
4	CPA sign-off and lock

② Month status and year end

Situation	What it shows
Signed-off month	Lock icon
Month not yet signed off	Marked "preliminary"
Year end (after December)	Year-end tax package: full-year profit and loss by tax form line, document list and open items, exportable to CSV

Your year-end tax package includes:

• Full-year profit and loss by Schedule C or Schedule E line, with one per rental property
• A document list, plus any spending that still has no document
• Open items, such as a payment whose purpose still needs confirming
• CSV export, so we can prepare your return or you can hand it to your own accountant

Any month not yet signed off is marked "preliminary" in the package. During the year you can check this month's income, expenses and net profit anytime, along with your CPA's notes.

However messy things are, step one is the same: export your bank and credit card activity, and send whatever documents you have.

• Starting fresh. Get your private link, set your PIN, import the last few months of bank activity, then drop in documents as they come. Each month gets signed off.
• A whole year with no books. Export the full year of bank and credit card activity (CSV or PDF) and upload every receipt, invoice and platform report you can find. We process it in batches and sign off month by month. Spending without a document goes on a list for you to track down.
• Several rentals. Set up each property first, then send property manager statements, mortgage interest statements, property tax and insurance bills by property. Send remodel and major repair invoices separately so repairs and improvements can be split.
• You already have an accountant. You can have us do just the books. At year end, export the tax package as a CSV and hand it to your accountant.